Call for Application

Resettlement Support Center (CWS RSC Africa) Procurement Manager Recruitment 2023

June 16, 2023
Laye

Deadline: Sunday, 25 June 2023

Resettlement Support Center (CWS RSC Africa) Procurement Manager Recruitment 2023

The Resettlement Support Center (CWS RSC Africa) operates a US refugee resettlement program in sub-Saharan Africa through a Cooperative Agreement with the Department of State/Bureau of Population, Refugees and Migration. CWS RSC Africa is responsible for the preparation of refugee case files for adjudication by US Citizenship and Immigration Services (USCIS) officers, as well as the out-processing and cultural orientation of all approved cases. CWS RSC Africa is administered by the Church World Service Immigration Refugee Program (CWS/IRP) and is based in Nairobi, Kenya with a sub-office in Pretoria, South Africa.

This position reports directly to the Country Representative and oversees the Procurement Unit in South Africa. The position is responsible for overseeing all aspects of procurement unit which include compliance with the policies, strategic planning, budget preparation, procurement planning, coordination and managing of procurement functions, vendor management, preparing procurement reports and supports the sub-offices of CWS Africa.

Key Responsibilities

Management:

  • Provides direct supervision, training, monitoring and feedback to the ProcurementUnitin South Africa.

  • Ensures the Procurement Unit SOPs are regularly updated and stored and training sessions on the same arranged.

  • Ensures Procurement Unit’s compliance with Fileserver organization and group email protocols.

  • Discovers profitable suppliers and initiates procurement partnerships that will benefit the organization.

  • Manages timelines around Request for Proposals (RFP) to ensure professional and timely delivery of goods and services.

  • Actively involved in vendor management ensuring regular evaluations on the vendors is carried out and updating on the vendor list.

Budget:

  • Supports the annual budgeting process by overseeing the costing out of items proposed in the budget.

  • Manages the element of procurement within the organizational budget.

  • Oversees the monthly projections of expected purchases.

  • Ensures monitoring of expenditure that relates to procurement.

Compliance:

  • Oversees all procurement activities and responsible for managing, coordinating and monitoring the supply chain function to ensure strict compliance with RSC SOPs, Cooperative Agreement and CFR 200.

  • Ensures development, implementation, dissemination, monitoring and adherence of Standard Operating procedures (SOPs) for procurement unit.

  • Conducts job function observations of procurement staff to ensure compliance is met and identify any areas of improvement or training needs.

  • Manages the co-ordination of procurement prequalification process of suppliers, ensuring vendor clearance/checks through System for Award Management (SAM check) for all vendors, KRA PIN checks for local vendors and all vendor forms are all in place.

Administration (Representation, Performance Management, Staff Care):

  • Oversees in conjunction with the Property Unit, the reorder level of all stores supplies and ensures there are no stock outs.

  • Ensures and manages all procurement contracts and monitors that they are updated/renewed accordingly and is the custodian of all procurement contracts.

  • Conducts regular market surveys to determine the best price for quality goods andservices.

  • Manages and monitors workload within the unit, prioritizes work assignment accordingly.

  • Prepares and reviews unit reports to ensure efficiency and accuracy.

  • Reviews invoices and all attached

  • Builds and maintains positive and effective relationships with Staff, Contractors and Vendors in a professional manner.

  • Provides direct supervision and leadership to Procurement Staff, including yearly performance evaluations, developing job descriptions, participating in hiring and coordinating leave.

  • Monitors and ensures a safe, healthy and professional work environment for the procurement unit.

Requirements

Experience:

  • Seven (7) years of paid work experience in Procurement is required.

  • Five (5) years of work experience in an organization that adheres to US Government CFR 200 required.

  • INGO Experience is preferred (NGO experience essential)

  • Two (2) years of work experience with 2 CFR 200

  • Two (2) years of experience with direct supervision of junior / intermediate staff in a procurement department

  • Working Knowledge of Sage ERP System (or equivalent alternative ERP system) preferred

Skills:

  • Demonstrated excellent computer skills for Microsoft Word, Excel, Access and Outlook. Demonstrated strong organizational and time management skills.

  • Strong written and verbal English skills.

Education & Certifications:

  • Bachelor’s degree or equivalent in Business Administration, Supply Chain Management, Procurement and Logistics Management/ Public Administration or other related field required

  • Diploma in Purchasing and Supplies Management is preferred

  • Membership of a professional Body such as CIPS (Chartered Institute of Procurement and Supplies) preferred

To apply

A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. A clear background check is required before the start of employment. Must be legally eligible to work full time in South Africa. 

In order to apply, email your application by Monday June 26th 2023 to melissa@actionappointments.co.za

Learn More: https://www.actionappointments.co.za/vacancies/church-world-service/procurement-manager